Get answers about our group therapy practice analytics dashboard - what metrics we track (retention, cancellations, productivity, revenue, etc.), supported EHRs, pricing, onboarding, and HIPAA-compliance.
What It Is and How It Works
PracticeVital is an automated therapy practice analytics dashboard built specifically for group behavioral health practices. It securely connects to your EHR (Electronic Health Record) system to track key business and clinician performance metrics without manual data entry or spreadsheets. With PracticeVital, you can instantly see how your practice is performing across metrics like client retention, utilization, cancellations, and revenue, giving you clear insights to make data-driven decisions. PracticeVital helps you grow your practice efficiently, coach your team with confidence, and improve both financial health and client outcomes.
See PracticeVital in action with our quick demo video.
PracticeVital tracks the most essential therapy practice KPIs, including:
View these metrics for your total practice, or broken out by individual clinicians or groups of clinicians based on their team, role or primary location. Easily view real-time data, as well as historical trends.
These metrics update automatically each day from your EHR, helping you monitor progress, set goals, and identify growth opportunities all in one place.
Learn more about why these metrics matter.
Your EHR (Electronic Health Record) is designed to manage clinical documentation, scheduling, and billing. PracticeVital complements your EHR by transforming that data into clear, visual performance insights. Instead of sifting through reports or exporting spreadsheets, PracticeVital automates the process—giving you a real-time, interactive dashboard that highlights the story behind your data. It’s not a replacement for your EHR—it’s an intelligent analytics and business performance layer that helps you understand what’s working, what’s not, and where to focus next.
While a CRM (Customer Relationship Management) tool helps track leads and client communications, PracticeVital focuses on data after clients enter your practice. It measures how effectively your clinicians retain clients, fill their schedules, and generate revenue. Think of it this way: your CRM helps bring clients in; PracticeVital ensures you keep them engaged and your practice thriving. Together, they complete your client journey—from marketing through measurable outcomes.
PracticeVital currently is compatible with the top behavioral health EHRs, including:
We’re continually expanding our integrations to make PracticeVital compatible with more platforms across the mental health and allied health industries.
Pricing, Setup, and Security
PracticeVital offers flexible pricing plans based on the size of your group practice, beginning at $249 per month. You have the option to include however many clinicians from your team as you’d like, and can add or remove clinicians at any time. We offer both monthly subscriptions and discounted annual plans. There are no additional onboarding fees, and you may cancel anytime. To receive a quote, complete our form and book time with our team to discuss your practice and needs.
Ready to see it firsthand? Schedule a demo.
Our simple onboarding process is designed to be quick and stress-free. After signing up and issuing a BAA, our team securely connects your EHR data and configures your dashboards for you—typically within one to three days. You’ll receive a guided walkthrough to fine tune your settings and learn how to navigate your data. Included in onboarding is a free coaching session to further train you and your leadership team on PracticeVital and how to get the most value from it for your practice.
Yes, PracticeVital offers HIPAA-compliant analytics. We take the trust our customers are putting in us extremely seriously. Privacy, security, and HIPAA compliance are at the core of our service and taken into account with every new feature we consider. Please inquire if you’d like to learn more specifics about our security protocols and systems.
PracticeVital is a pre-configured set of dashboards and reports, with customizable KPI-parameters based on your practice’s preferences. In onboarding, we help you set personalized weekly session goals per clinician, and count and categorize your service codes as you’d like. You can tailor your metric parameters and benchmarks, as well as set specific retention parameters and a notes deadline. We allow you to set up groups or categories for further filtering of your team’s data, based on the clinicians’ primary location, supervisor team or role. You can set or filter to whatever timeframe and interval you’d like to view your reports, with historical data imported back through 2022.
PracticeVital provides personalized, U.S.-based support, led by our founding team, with a depth of understanding in behavioral health practice management. You’ll have free access to live chat and email support, step-by-step guides, video tutorials, and monthly live Q&A sessions. Our customer success team is dedicated to helping your practice not just use the software—but actually grow and thrive through better data-driven decisions.
Yes! Beyond onboarding, PracticeVital offers periodic leadership programs, webinars, and workshops on topics like data-driven practice management, goal-setting, and team coaching. You’ll also get free access to our resource library of videos, worksheets and success templates, helping your team stay aligned and accountable throughout the year. We also work with a number of coaches and industry leaders we can refer you to for more in-depth or longer term strategic guidance.
Explore our Resource Center.
We love partnering with coaches, consultants, and influencers who support group therapy practices. Our partner and affiliate program offers co-marketing opportunities, referral bonuses, and early access to new features. If you work with group practice owners and want to collaborate, visit our Referral page or submit a contact form to book time with us.
Absolutely. Our referral program rewards both you and your referral with $30 off your next invoice with us. Simply share your unique referral link (found in your account dashboard) or reach out to our team for help getting started.
PracticeVital can help you grow and manage a more data-driven practice. Book a demo today and we can have you up and running within 48 hours.
