A smarter way to run your group therapy practice.

Ditch your spreadsheets for PracticeVital, the EHR-powered operations platform built for group therapy practices.

Get clear insights into your team's performance data, automatically identify what needs attention, and organize your practice's workflows, all in one place.

Get Started Now

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Save Hours of Busywork.

Automatically surface clients and clinicians who need attention, without manually searching your EHR, updating spreadsheets, or maintaining endless lists.

Make Smarter Decisions.

Get clear, actionable insights into practice performance to guide staffing, improve clinician productivity, and drive sustainable growth.

Keep Everyone On Track.

Organize, assign, and track the work that keeps your practice running. Give your team clear responsibilities and visibility into what's getting done.

Hear from PracticeVital Customers

Trusted by Industry Leaders

Everything You Need to Run a Smarter Practice

From understanding performance to automating follow-ups and managing your team's work, PracticeVital brings the insights and tools you need to keep your group therapy practice running smoothly, all in one place.

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Insights & Reporting

Get a clear picture of practice and clinician performance with automated dashboards and easy-to-understand metrics that help you make confident decisions.

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Smart Searches

Automatically identify clients and clinicians who need attention with dynamic lists that stay updated as your EHR data changes. No manual searching or spreadsheets required.

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Team Workflows

Turn insights into action with customizable workflows to organize tasks, assign responsibilities, and track progress—all in one shared workspace.

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Team Performance

Compare clinician and team performance, spot coaching opportunities, and give supervisors the visibility they need to support growth and accountability.

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Role-Based Access

Give owners, administrators, supervisors, and clinicians secure access to the information and tools relevant to their roles, while keeping sensitive data protected.

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Seamless EHR Sync

Connect your existing EHR to automatically power your dashboards, searches, and workflows with up-to-date practice data, without duplicate data entry.

Get Started Today.

See What PracticeVital Can Do for Your Practice.

Complete our form to book time with us for a quick demo and conversation around your practice's needs.

Our software is currently compatible with SimplePractice, TherapyNotes, TheraNest, Jane, IntakeQ/Practice, TherapyAppointment, Sessions Health and Healthie.

Track Your Therapy Practice KPIs in Real-Time

Clinician Productivity

Who's hitting their weekly targets? Does your team have bandwidth to take on more clients?

Set weekly session goals for your clinicians, and track progress towards those goals over time. Monitor utilization rates and average weekly sessions across the team.

Client Retention

Are you retaining clients for effective, long-term care? At what stage are you clients typically dropping off?

Track how long your clinicians are retaining their clients, and changes in retention rates over time. Watch for high churn, or instances where clinicians are churning through new clients too quickly.

Cancelation Rates

Are you effectively managing cancelations with both your staff and clients?

Keep an eye on all forms of cancelations -- client and clinician advanced cancelations, as well as no-shows and late cancels.

Revenue

Are you meeting your revenue goals to effectively run your business?

Maintain a view of your revenue generated from sessions across your practice, broken out by service type or clinicians. Forecast ahead with average revenue per session benchmarks.

Overdue Notes

Are you upholding compliance standards across your staff? Who is falling behind and needs a nudge to complete notes?

Monitor who from your team has missing notes in order to follow up and maintain compliance.

Current Caseloads

Are your clinicians maintaining a healthy caseload of active clients and regular bookings?

Track how many active clients each clinician has, their rebook rate, and their upcoming bookings to ensure they maintain a healthy, sustainable caseload.

The KPI System Behind High-Performing Practices

Download the free KPI Playbook to break down the 8 core metrics that give you a complete picture of your practice, and how to use them to lead with clarity.

KPI Playbook for Group Therapy Practices

Less Busywork. More Growth.

Running a successful group practice takes time, but managing the details shouldn't take all of yours. PracticeVital helps you reduce administrative work, improve team efficiency, and uncover opportunities for growth. See how much time and money your practice could save.

Save hours on manual work.

Eliminate time spent searching EHR records, updating spreadsheets, and tracking down information.
Keep your team organized and accountable.

Streamline follow-ups, assign responsibilities, and make sure important work doesn't fall through the cracks.
Improve performance and profitability.

Identify opportunities to improve client retention, fill caseloads, reduce cancellations, and grow revenue.

Easy Onboarding for Your Practice

We like to keep things simple and speedy, with support at every stage.

We typically have customers up and running within 48 hours of our first conversation.

1

Connect

We start by automatically importing your data from your EHR.

2

Customize

We then fine-tune your settings to organize your data based on your preferences.

3

Coach

We'll help you and your practice see the full value of PracticeVital for day to day operations.

What Practice Leaders Are Saying

Join the community of group practice leaders using PracticeVital to simplify data, coach their teams, and scale with confidence.

PracticeVital is the tool I wish I had years ago! It makes collecting and sharing important practice metrics as easy as it could possibly be. The beautiful interface allows you to quickly get a visual understanding of the health of your practice and each individual clinician. It truly saves hours of time! PracticeVital empowers practice owners to make data driven decisions as they grow their practices.

Uriah Guilford, MFT

Productive Therapist

PracticeVital has been one of the most valuable tools we've added to our practice. It gives both our leadership team and our clinicians real-time data that helps us understand what's working, what isn't, and where we need to focus our attention. For our clinicians, it's shifted the conversation from "I don't have control over my numbers" to "My numbers give me information I can use." They can better plan their schedules, think ahead about vacations or time away, and make informed decisions instead of relying on gut feelings.

For our leadership team, it's taken away so much of the guesswork. Instead of wondering why schedules aren't filling or trying to piece together trends, we have the data to have thoughtful conversations, plan for referrals, support clinicians who may be struggling, and make better decisions for the practice. It's made us more proactive, more intentional, and ultimately a stronger practice. I can't imagine leading our group without it. I really believe that all group practices should utilize PV!

Angie Agelopoulos, PsyD

Seattle Counseling & Wellness

PracticeVital has streamlined our operations and increased our profitability. It played a key role in helping me review my team structure and make tough (but necessary!) decisions that were costing the business. It’s truly changed how I run my practice for the better. We use it every day!

Whitney Owens

Founder, Wise Practice Consulting

I am blown away, folks. I've been manually tracking metrics for years (literally). Well, hot damn if all that energy didn't just fly out the window thanks to PracticeVital. No more Google Sheets, manual data entry, troubleshooting when formulas go awry, and redoing each sheet every single year (every. single. year). Not only does the data pull automatically (#FreakingThankYou), but it's pretty, simple, and easy to use. Such an incredible feat.

Dr. Tara Vossenkemper

Owner, Tara Vossenkemper Consulting

It’s not just a tool; it’s a partner in helping me run my business effectively while staying true to my mission of providing high-quality care.

Sherri S. Wick

Founder, Holistically Divine Counseling

This whole setup process was amazingly easy. I'm already in the system and love seeing all the data. Thanks again for the stress-free process (which is so hard to find these days)!

Lauren Stein Grossbach

Director, Mindful Connections Counseling

I had one of those work retreats where I went away to work on my practice. I swear I spent three solid days trying to build a dashboard. I’m pretty tech-savvy, and I could not pull it off. Now we use PracticeVital in our practice, and it has been a game changer for us.

Dr. Jeremy Sharp, PhD

The Testing Psychologist

Simple Pricing

No long term contracts. No surprise fees.

Save 10% on an annual plan!

Monthly Yearly

Tier 1

5-15 Clinicians

$2492,689 /mo/yr

Tier 2

16-30 Clinicians

$3994,299 /mo /yr

Enterprise

+31 Clinicians

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Tier 1

Tier 2

Enterprise

What's Included

Easy Onboarding

Ongoing Support

Multiple User Access

Clinician Access

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