Skip to main content
Get Started

Therapy Practice Calculators

Use these calculators to model your practice’s next move — with your own numbers or using inputs from your PracticeVital account. 

Practice Management Calculator Image

Calculate Your Therapy Practice’s Key Metrics

Browse our collection of calculators to help you plan and forecast for your practice. Use these therapy practice calculators to model capacity, bookings, lifetime value, profitability and more.

PracticeVital connects to your EHR so you can plug in real data in seconds.

Before You Dig In...

Talk to our team and we'll show you how our tool can help you effortlessly get to the metric inputs hidden in your EHR data that can help you use these calculators to analyze and optimize your business performance.

Book a demo and get started today.

 

Get Started
Onboarding with PracticeVital

Client Lifetime Value Calculator

What is the average lifetime value of your clients? Use this calculator to estimate LTV (lifetime value) based on typical client retention and average revenue per session. 
 Pull from PracticeVital here
Pull from PracticeVital here. 

		

	

	

		
Results

		
		

			
Average Client Lifetime Value 

		

		
		
        
	

	
	














































































	
	

		
Capacity Calculator

		
		

			How much bandwidth do we currently have, and how many more sessions can we book to reach capacity? Use this calculator to estimate utilization, session capacity, and weekly

availability. 

		

		
		

			

				

					
					

						Pull from PracticeVital here
					

				

				

					

						
						
						
					

				

			

			

				

					
				

				

					

						
						
						
					

				

			

			

				

					
				

				

					

						
						
						
					

				

			

			
			

		

	

	

		
Results

		
		

			
Utilization Rate per Clinician:  %

		

		

			
Practice-wide Weekly Session Capacity: 

		

		

			
Available Session Capacity to Book: 

		

		
		
        
	

	
	





















































































































	
	

		
Weekly Session Goal Calculator

		
		

			How many sessions do your full time clinicians need to complete each week in order to meet your revenue goal this year? Use this calculator to set fair targets for your staff tied to revenue per session. 
		

		
		

			

				

					
					

						 
					

				

				

					

						
						
						
					

				

			

			

				

					
					

						



Pull from PracticeVital here



					

				

				

					

						
						
						
					

				

			

			

				

					
				

				

					

						
						
						
					

				

			

			

				

					
				

				

					

						
						
						
					

				

			

			
			

		

	

	

		
Results

		
		

			
Weekly Clinician Session Target:  

		

		
		
        
	

	
	














































































































	
	

		
Weekly Bookings Calculator

		
		

			How many sessions should a clinician schedule in a week in order to account for cancelations? Use this calculator to better offset cancels/no‑shows to still hit weekly goals.
		

		
		

			

				

					
				

				

					

						
						
						
					

				

			

			

				

					
					

						Pull from PracticeVital here
					

				

				

					

						
						
						
					

				

			

			
			

		

	

	

		
Results

		
		

			
Weekly Bookings Target:  

		

		
		
        
	

	
	














































































































	
	

		
Retention Impact Calculator

		
		

			Based on data from the last 12 months, how much revenue are we generating from retained clients and what are we missing out on from early churn? Use this calculator to quantify revenue gained by reducing early churn.
		

		
		

			

				

					
					

						Pull from PracticeVital here
					

				

				

					

						
						
						
					

				

			

			

				

					
					

						Pull from PracticeVital here
					

				

				

					

						
						
						
					

				

			

			

				

					
					

						Pull from PracticeVital here
					

				

				

					

						
						
						
					

				

			

			

				

					
					

						Pull from PracticeVital here
					

				

				

					

						
						
						
					

				

			

			

				

					
				

				

					

						
						
						
					

				

			

			
			

		

	

	

		
Results

		
		

			
Current Revenue from Retained Clients: 

		

		

			
Lost Revenue from Early Churn: 

		

		

			
Additional Revenue to Gain if Desired Retention is Reached: 

		

		
		
        
	

	
	














































































































	
	

		
Clinician Profit Calculator

		
		

			How profitable is my clinician, and how many sessions do they need to hit weekly to maintain profitability? Use this calculator to see margin and breakeven sessions per clinician.
		

		
		

			

				

					
					

						Pull from PracticeVital here
					

				

				

					

						
						
						
					

				

			

			

				

					
					

						Pull from PracticeVital here
					

				

				

					

						
						
						
					

				

			

			

				

					
				

				

					

						
						
						
						
					

				

			

			

				

					
				

				

					

						
						
						
						
					

				

			

			
			

		

	

	

		
Results

		
		

			
Monthly Revenue from Clinician: 

		

		

			
Monthly Gross Profit Margin: 

		

		

			
Break-Even Number of Monthly Sessions  to Hit: 

		

		

			
Break-Even Number of Weekly Sessions to Hit: 

		

		
		
        
	

	
	














































































































	
	

		
Marketing Growth Calculator

		
		

			What is the expected ROI on my monthly marketing budget? Use this calculator to project leads, clients, and retained‑client revenue.
		

		
		

			

				

					
				

				

					

						
						
						
					

				

			

			

				

					
				

				

					

						
						
						
					

				

			

			

				

					
				

				

					

						
						
						
					

				

			

			

				

					
					

						Pull from PracticeVital here
					

				

				

					

						
						
						
					

				

			

			

				

					
					

						Pull from PracticeVital here
					

				

				

					

						
						
						
					

				

			

			

				

					
					

						Pull from PracticeVital here
					

				

				

					

						
						
						
					

				

			

			
			

		

	

	

		
Results

		
		

			
Leads Generated: 

		

		

			
New Clients (Before Churn): 

		

		

			
Clients Who Stick Around (After Churn): 

		

		

			
Revenue from Retained Clients: 

		

		
		
        
	

	
	




















































































































	

	

		

				

				

					

					
					

						

							
							


	Get Started Today


							
							

								


PracticeVital can help you grow and manage a more data-driven practice. Book a demo today and we can have you up and running within 48 hours. 



							

							
							


Get Started

						

					

					

					
					

						

							
							
							

								
								
								Onboarding with PracticeVital